Unless you plan on beaming up to your wedding location, it’s imperative you’d need wedding transportation, and so will your guests. Even if you plan on arranging wedding day transportation for just the bride & groom, immediate family, and wedding party, the cost and planning can escalate quickly. To help you manage it all, we’ve compiled our top wedding transportation planning tips so everyone has one less thing to worry about on their special day.
#1 Plan Early
Reserve your wedding transportation services at least 4 to 6 months before the big day. Transportation companies organize vehicles for other events, excursions, corporates, etc. as well. That’s why it’s important to book your travel as early as possible to make sure of availability and best prices.
#2 Book A Trusted Company
You don’t want to be stranded on your wedding day or arrive late! The same goes for your guests. The itinerary should be followed, and smooth transportation is essential for the same. Pick a company that has a good rep and experience in wedding shuttle services, so you have absolute peace of mind.
#3 Consider Your Guests’ Needs
Some guests will have multiple kids so they will need booster seats, the elderly might need help climbing stairs on the bus, and guests traveling from outstation might need pick-up service. Treating your wedding party to a luxury shuttle is also a nice gesture. Another thing to keep in mind is to arrange for an early shuttle for guests who might want to return to the hotel early after the reception.
#4 Prepare an Itinerary
A wedding timeline should be provided to the wedding day transportation company, so they know at what times they need to be up & running on D-Day. Fax or email them the necessary details like how the guests will be accommodated, what alternate routes to take in case the main one is busy, and alternate numbers to call like MOH or a sibling because obviously, they can’t call the bride. It’s also wise to give the transportation coordinator number to your wedding planner or a bridesmaid.
#5 Get A Contract
A written agreement makes for a smoother transaction for both parties. Get a fine print that includes the following terms of service: payment policy, arrival & departure time, number of transportation & models, pick-up/ drop-off locations, and overtime rate per hour.
#6 Don’t Overfill Vehicles
When decked up, people want their own space to keep their outfits and styling proper. Plus, you’d want your guests to be comfortable during travel. If you aren’t sure how many people can fit into a vehicle, ask your wedding day transportation provider. Being experts, they can guide you well on how many guests can fit into your chosen mode of transportation.
#7 Inform Everyone
After the wedding transportation services are set, the next step is to inform the guests of the transportation information. You can do this by updating your wedding website or sending messages on their contact numbers with all the essential information like the time of the rides, rental company, and pick-up/drop-off location.
At Cooee Coach Charters, we offer expert wedding transportation planning tips alongside our 50+ years of experience in transport logistics. Our modern Mercedes fleet delivers wedding transportation services across Australia & New Zealand.
Do you have a wedding coming up? Get in touch with us today! Our dedicated coordinator will help sort all your needs.
